Privacy Notice

Effective Date

September 11, 2026

Last Updated

September 11, 2026

Overview

This Privacy Notice explains how Cavalry Energy LLC collects, uses, discloses, retains, and protects personal information in connection with our website, customer and supplier relationships, equipment sourcing and distribution, logistics coordination, proposals, contracts, billing, and related services. It applies to business contacts, website visitors, prospective and current customers, suppliers, contractors, and other individuals who interact with Cavalry.

This notice does not apply to information handled solely in an employment or job-applicant context, or to information that cannot reasonably be linked to an identified or identifiable person.

Information We Collect

Depending on the relationship and transaction, Cavalry may collect the following categories of personal information:

Contact and professional information, such as name, title, employer, business address, email address, telephone number, and professional affiliations.
Account and transaction information, such as proposals, purchase orders, contracts, invoices, payment status, shipping details, warranty records, and communications about equipment or services.
Financial and verification information, such as billing information, tax forms, bank or payment instructions, credit information, ownership details, and documentation used for onboarding, compliance, fraud prevention, or restricted-party screening.
Project and technical information, such as specifications, drawings, site details, delivery information, service records, and the names or contact details of project personnel.
Website and device information, such as IP address, browser or device type, pages visited, referring source, and similar technical information collected through standard server logs or cookies when used on our website.
Other information voluntarily provided through inquiries, meetings, correspondence, forms, or business interactions.

Sources of Information

We collect information directly from individuals and their organizations; from customers, suppliers, manufacturers, logistics providers, insurers, advisers, and other transaction participants; from public records and professional or business sources; and automatically through our website and information systems.

How We Use Information

Cavalry may use personal information to:

Respond to inquiries and prepare quotations, proposals, bids, and contracts.
Source, sell, deliver, install, test, commission, service, and support equipment.
Manage customer, supplier, manufacturer, contractor, and logistics relationships.
Process orders, invoices, payments, warranties, insurance matters, and accounting records.
Perform due diligence, verify information, prevent fraud, screen restricted parties, and satisfy customer, legal, regulatory, customs, insurance, and financing requirements.
Operate, maintain, secure, and improve our website, communications, records, and business systems.
Protect rights, property, safety, and confidential information; investigate concerns; enforce agreements; and establish, exercise, or defend legal claims.
Comply with applicable law and respond to lawful requests from courts, regulators, law enforcement, customers, or other authorized parties.

Customer Provided Data

When a customer provides personal information for Cavalry to process in delivering contracted services, Cavalry uses that information for the applicable business purpose and in accordance with the contract, the customer's documented instructions where applicable, and legal requirements. Customers are responsible for providing information to Cavalry lawfully and for giving any required notices to the individuals concerned.

How We Disclose Information

Cavalry may disclose personal information, as reasonably necessary, to:

Manufacturers, suppliers, contractors, engineers, testing providers, carriers, customs brokers, insurers, financial institutions, payment providers, professional advisers, and technology or administrative service providers that support a transaction or our operations.
Customers, project owners, utilities, financing parties, insurers, and other authorized transaction participants.
Government bodies, regulators, courts, law enforcement, or other parties when required by law or reasonably necessary to protect rights, prevent harm, or address fraud or security concerns.
A buyer, investor, lender, successor, or adviser in connection with a financing, reorganization, merger, sale, or transfer of all or part of our business, subject to appropriate confidentiality protections.

Cavalry does not sell personal information for money and does not use personal information for cross-context behavioral advertising. We do not disclose personal information except for legitimate business purposes, at an individual's direction, with consent where required, or as permitted by law.

Data Retention

We retain personal information only as long as reasonably necessary for the purposes described in this notice, including to complete transactions, support warranties and projects, maintain business and accounting records, comply with legal or contractual obligations, resolve disputes, and enforce agreements. Retention periods vary based on the nature and sensitivity of the information and applicable requirements. Information is securely deleted, destroyed, or de-identified when no longer required, where reasonably practicable.

Data Security

Cavalry uses reasonable administrative, technical, and physical safeguards appropriate to the nature of the information and our operations. These measures may include access controls, authentication, secure service providers, confidentiality requirements, system maintenance, employee guidance, backups, and incident-response procedures. No method of transmission or storage is completely secure, and Cavalry cannot guarantee absolute security.

International Processing

Cavalry works with manufacturers and service providers in the United States and other countries. Personal information may therefore be accessed, transferred, or processed in jurisdictions with different privacy laws. When appropriate, Cavalry uses contractual, organizational, or other safeguards proportionate to the information and transaction.

Privacy Choices and Rights

Individuals may request access to, correction of, or deletion of their personal information, or may object to or request restriction of certain processing, where applicable law provides such rights. Individuals may also ask questions, update business contact preferences, or request that Cavalry stop nonessential marketing communications. We may need to verify identity and authority before completing a request, and legal exceptions may apply. Cavalry will not unlawfully discriminate against an individual for exercising an applicable privacy right.

Privacy Complaints and Response Process

Cavalry maintains the following process for receiving, investigating, resolving, and documenting complaints involving personal information:

Submission and intake. A complaint may be submitted through the contact information published on www.cavalryenergy.net or through an established Cavalry business contact. The individual should identify the matter as a privacy complaint and describe the information, interaction, and requested resolution.
Logging and ownership. Executive Management, or a designated reviewer, will record the date received, contact information, nature of the concern, relevant business relationship, assigned owner, actions, and disposition.
Acknowledgment and verification. Cavalry will acknowledge the complaint within five business days when reasonably practicable and may request information needed to verify identity, authority, or scope.
Assessment and investigation. The reviewer will assess applicable requirements, preserve relevant records, limit disclosure to those with a need to know, and investigate with appropriate business, technology, legal, or third-party resources.
Response and corrective action. Cavalry will provide a substantive response within 30 calendar days when reasonably practicable, or sooner if required by law or contract. If more time is needed, Cavalry will provide a status update. Confirmed issues may result in correction or deletion, access restrictions, process changes, supplier action, training, or other remediation.
Escalation and closure. Suspected security incidents, unlawful disclosures, customer-data issues, material exposure, or potential harm will be escalated promptly to the Chief Executive Officer and appropriate parties. Cavalry will document the outcome and retain complaint records as required. Good-faith complaints will not result in unlawful retaliation.

Cookies and External Websites

Our website may use cookies or similar technologies necessary for site operation, security, performance, and basic analytics. Browser settings may allow users to block or delete cookies, although doing so may affect site functionality. Our website may link to third-party websites whose privacy practices are governed by their own notices.

Children

Cavalry provides business-to-business equipment and services. Our website and services are not directed to children, and we do not knowingly collect personal information from children under 13. If we learn that such information was collected, we will take reasonable steps to delete it.

Changes to This Notice

We may update this notice to reflect changes in our practices, services, or legal obligations. The revised notice will state its updated date and will be posted through the same public channel. Material changes will be communicated when required by law.

Contact Us

Questions or privacy requests may be directed to Cavalry Energy LLC through the contact information published on www.cavalryenergy.net or through the individual's established Cavalry business contact. Please identify the request as a privacy inquiry and provide enough information for us to understand and respond to it.